Brooke Wright
Brooke Wright · @wright_mode
FREE PROMPT

Squash every client call into two days

The exact prompt I gave Claude to read my calendar and booking links, show me where the hours were going, and move everything client-facing to Tuesdays and Thursdays. It took two minutes. Plus six bonus prompts for the rest of your life.

Copy-paste ready Works in Claude + ChatGPT 10-minute setup Built by Brooke
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The prompt that moved my whole client week onto two days Jump to the prompt → Join the Membership
Wright Mode — Free Resource

The Two-Day Calendar Prompt

One prompt. Claude reads your calendar and booking links, shows you where the hours go, and moves every client call onto two days a week. The other three are yours.

📋 Copy-paste ready 🤖 Claude + ChatGPT ⏱ 10-minute setup 🗓 No spreadsheets

What's inside

I was bookable on six days a week. Consult calls Monday, sponsor calls Wednesday, podcast recordings whenever the guest fancied, member calls in the gaps. No single day was ever properly mine. So I gave Claude my calendar and every booking link I own and asked it to fix it. Two minutes later it had a dashboard of where the time went and a plan to put everything client-facing on Tuesdays and Thursdays.

This is that prompt. Fill in the square brackets, paste it in, and let it ask you questions.

Google Calendar connected to Claude or ChatGPT
Your booking links (Calendly, Cal.com, Acuity, Skool events)
Your non-negotiables written down
A spreadsheet, a template, or a free afternoon
You're my calendar strategist. I want every client-facing booking compressed into TWO days a week, so the other days are protected for deep work and for my actual life. STEP 1 — ANALYSE Pull the last 8 weeks from my Google Calendar. Here are my booking links: [PASTE EVERY LINK]. For each link tell me what it's for, which days and times it's open, and how often it actually gets booked. Then show me, on one page: - hours per week by category (client calls, sales calls, admin, content, personal, everything else) - which days carry the most meetings and which are already quiet - every booking link that's open on more days than it needs to be - anything that clashes with my non-negotiables: [e.g. school pick-up 3pm, gym Mon/Wed/Fri 6am, no calls before 9am, Friday afternoons off] STEP 2 — PROPOSE Recommend the two best days for client access and tell me why. Design the two-day week: which bookings sit where, with 15-minute buffers, and what has to move. Keep these exactly where they are: [FIXED COMMITMENTS, e.g. team meeting Mon 9am, community call first Wed 4pm]. Show it as a simple week grid I can read at a glance. STEP 3 — CHANGE IT Give me the exact availability settings to update on each booking link: days, windows, buffers, minimum notice. List the calendar blocks to add so nothing else lands on the protected days. If you can access my booking tool or calendar, ask me to confirm first, then make the changes. RULES Ask me one question at a time if you need more information. Don't invent bookings you can't see. Flag anything you're guessing at. Keep the whole thing to one page.

What comes back is not a lecture on time management. It's four things:

📊

Where the hours go

Hours per week by category, and the days that are quietly doing all the heavy lifting.

🔓

The leaks

Booking links open five days a week that only ever get booked on two. You'll have at least one.

🗓

The two-day week

A proposed grid: what sits on day one, what sits on day two, what moves, what stays put.

⚙️

The settings to change

Per booking link: days, windows, buffers, notice. Copy them across or let Claude do it.

Push back on the first draft

Mine suggested Tuesday and Thursday. I nearly said yes to Monday and Wednesday out of habit. Ask it "why not Mon/Wed?" and make it show you the numbers. The second draft is always better than the first, and the argument takes about 40 seconds.


Most of the ten minutes is finding your booking links. The prompt itself is the easy bit.

1

Open Claude (or ChatGPT)

claude.ai or the desktop app. Any current model works. Fable 5.1 did mine in about two minutes; older models take a bit longer and ask more questions. Same prompt works in ChatGPT if that's your home.

2

Connect Google Calendar

In Claude: Settings → Connectors → Google Calendar → Connect. In ChatGPT: Settings → Connectors (or Apps) → Google Calendar. Give it read access at minimum. Outlook users: connect Outlook Calendar the same way, or export the last 8 weeks as a file and upload it.

3

Round up every booking link

Calendly, Cal.com, Acuity, TidyCal, Skool event links, the "quick chat" link you made once and forgot about. All of them. The forgotten ones are usually the leak. If your booking tool has a connector, add it too, so Claude can see how often each link is booked and change the settings for you.

4

Fill in the square brackets

Non-negotiables first: school run, training, the standing team meeting, the day you never take calls. Be honest about them. The plan only works if the constraints are real.

5

Paste, read, argue

Read the analysis before you look at the plan. If the two days it picks feel wrong, say so and ask for the reasoning. Then say "apply it" if it's connected to your booking tool, or copy the settings across yourself.

Privacy note

Claude only reads what you connect. It doesn't need your email or your files for this one, so don't connect them. When you're done, you can disconnect the calendar in the same Settings screen.


The plan is easy. The next fortnight is where it falls apart, because someone asks for Monday and you say yes. These are the rules that kept mine in place.

✓ Do this

  • Pick the days by energy, not politeness. If you're sharp on Tuesday and flat on Friday, Friday is not a client day.
  • Keep one hidden overflow slot. One hour, one day, a link nobody sees. For the genuinely urgent.
  • Buffers of 15 minutes between calls, and at least 24 hours' notice on every link.
  • Batch admin onto the client days. You're already in switched-on mode; use it.
  • Block the other three days in your calendar as busy, so nothing sneaks in through a shared link.

✗ Not this

  • Making an exception in week one. The first "just this once" is the whole system gone.
  • Leaving old links live because "someone might still have it". Delete them or shrink their availability.
  • Back-to-back for six hours because the two days feel like they need to be full. They don't.
  • Telling clients it's a "trial". Say it like it's the new normal, because it is.

When someone asks for a Monday

"I've moved all my client calls to Tuesdays and Thursdays so I can give each one proper attention. Here's the link, grab whichever slot suits."

That's it. No apology, no explanation of your energy levels. Nobody has ever pushed back on it.


The calendar prompt fixes where the meetings sit. These fix everything around them. Each one works on its own. Start with the energy audit if you're not sure.

1. The energy audit

Finds out when you're actually good, so the important work stops landing in your worst hours.

I want to find out when I'm actually at my best, not when I think I should be. Interview me, one question at a time, about a normal week: when I wake, when I'm sharpest, when I crash, when I get social energy back, when I can't face people, what my sleep looks like, what days feel heavy. Ten questions max. Then build me a one-page "ideal day template": deep work windows, people windows, admin windows, a hard stop. Mark anything in my current calendar that fights the template. Keep it honest, not aspirational.

2. The Sunday reset

Ten minutes, once a week. Plans the week around the two-day rule instead of around whoever emailed last.

It's my weekly reset. Read my calendar for last week and next week. Last week: what took more time than it should have, what got bumped, and what I said yes to on a protected day. Next week: list the three outcomes that matter most, then place them on the protected days. Flag any meeting on a protected day and suggest where it moves. Give me one thing to say no to. Keep the whole thing to ten lines.

3. The admin batch

Turns thirty small life-and-business chores into two blocks a week, so they stop leaking into every day.

Here's everything I do that isn't real work but has to happen: [PASTE THE LIST: invoices, bookkeeping, school forms, groceries, subscriptions, follow-ups, appointments, anything]. Include how often each one comes up. Group them into two admin blocks a week that fit on my client days ([DAYS]), ordered so the annoying ones are first. Tell me which ones can be automated, delegated, or deleted entirely, and give me the exact calendar blocks to add. Don't be precious about it.

4. The "no, but" generator

Writes the decline or reschedule that keeps the relationship and protects the day.

Someone's asked me for [WHAT THEY ASKED, e.g. a call on Monday / a favour / a free coffee chat]. I want to say no to the timing, not the person. Write me three replies: warm, neutral, and short. Each one names what I CAN do and when, without apologising or explaining my week. No "unfortunately", no "I'd love to but". Two sentences max each. Write them the way I'd say them: [PASTE TWO OR THREE MESSAGES YOU'VE ACTUALLY SENT SO IT SOUNDS LIKE YOU].

5. The life-first calendar

Puts the personal stuff in first, then fits work around it. The opposite of how most calendars are built.

Rebuild my week from the outside in. Start with the personal non-negotiables and put them in first: [e.g. sleep 10:30 to 6:30, training Mon/Wed/Fri 6am, school run 8:15 and 3pm, dinner with family 6pm, one screen-free evening, Sunday off]. Then place the two client days, then deep work, then admin. Whatever's left is spare, not "available". Show me the week as a grid. List any current recurring meeting that breaks a non-negotiable and suggest a new time for it. If it doesn't all fit, tell me what to cut, don't shrink the personal stuff.

6. The 90-day check-in

Meetings creep back. This catches it before the six-day week returns.

It's been about 90 days since I moved client calls to [DAYS]. Read my calendar for the last 12 weeks and compare it to the plan. Tell me: hours by category then vs now, how many meetings landed on protected days and who they were with, which booking links have drifted open again, and what the pattern is. Then give me three changes to make this week to get back to the plan. No pep talk, just the numbers and the fixes.

You don't have to remember any of this. Both Claude and ChatGPT can run a prompt on a schedule and message you the result. Set the check-in once and it'll tap you on the shoulder when the meetings start creeping back.

The monthly calendar check

In Claude: open a chat, paste the 90-day check-in prompt, and ask it to run this on a schedule. In ChatGPT: same prompt, Scheduled Tasks. Pick the first Monday of the month, 7am.

Every month

Re-run the analysis, compare to the plan, list what drifted.

Every Sunday

The reset prompt, delivered before you've opened your laptop.

Monthly check-in Sunday reset Quarterly energy audit

That's the whole system. One prompt to design the two days, one rule for when someone asks for Monday, and one scheduled check so it doesn't quietly undo itself.

Ready to go deeper?

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