The prompt
I was bookable on six days a week. Consult calls Monday, sponsor calls Wednesday, podcast recordings whenever the guest fancied, member calls in the gaps. No single day was ever properly mine. So I gave Claude my calendar and every booking link I own and asked it to fix it. Two minutes later it had a dashboard of where the time went and a plan to put everything client-facing on Tuesdays and Thursdays.
This is that prompt. Fill in the square brackets, paste it in, and let it ask you questions.
What comes back is not a lecture on time management. It's four things:
Where the hours go
Hours per week by category, and the days that are quietly doing all the heavy lifting.
The leaks
Booking links open five days a week that only ever get booked on two. You'll have at least one.
The two-day week
A proposed grid: what sits on day one, what sits on day two, what moves, what stays put.
The settings to change
Per booking link: days, windows, buffers, notice. Copy them across or let Claude do it.
Push back on the first draft
Mine suggested Tuesday and Thursday. I nearly said yes to Monday and Wednesday out of habit. Ask it "why not Mon/Wed?" and make it show you the numbers. The second draft is always better than the first, and the argument takes about 40 seconds.
Set it up in 10 minutes
Most of the ten minutes is finding your booking links. The prompt itself is the easy bit.
Open Claude (or ChatGPT)
claude.ai or the desktop app. Any current model works. Fable 5.1 did mine in about two minutes; older models take a bit longer and ask more questions. Same prompt works in ChatGPT if that's your home.
Connect Google Calendar
In Claude: Settings → Connectors → Google Calendar → Connect. In ChatGPT: Settings → Connectors (or Apps) → Google Calendar. Give it read access at minimum. Outlook users: connect Outlook Calendar the same way, or export the last 8 weeks as a file and upload it.
Round up every booking link
Calendly, Cal.com, Acuity, TidyCal, Skool event links, the "quick chat" link you made once and forgot about. All of them. The forgotten ones are usually the leak. If your booking tool has a connector, add it too, so Claude can see how often each link is booked and change the settings for you.
Fill in the square brackets
Non-negotiables first: school run, training, the standing team meeting, the day you never take calls. Be honest about them. The plan only works if the constraints are real.
Paste, read, argue
Read the analysis before you look at the plan. If the two days it picks feel wrong, say so and ask for the reasoning. Then say "apply it" if it's connected to your booking tool, or copy the settings across yourself.
Privacy note
Claude only reads what you connect. It doesn't need your email or your files for this one, so don't connect them. When you're done, you can disconnect the calendar in the same Settings screen.
Make the two days stick
The plan is easy. The next fortnight is where it falls apart, because someone asks for Monday and you say yes. These are the rules that kept mine in place.
✓ Do this
- Pick the days by energy, not politeness. If you're sharp on Tuesday and flat on Friday, Friday is not a client day.
- Keep one hidden overflow slot. One hour, one day, a link nobody sees. For the genuinely urgent.
- Buffers of 15 minutes between calls, and at least 24 hours' notice on every link.
- Batch admin onto the client days. You're already in switched-on mode; use it.
- Block the other three days in your calendar as busy, so nothing sneaks in through a shared link.
✗ Not this
- Making an exception in week one. The first "just this once" is the whole system gone.
- Leaving old links live because "someone might still have it". Delete them or shrink their availability.
- Back-to-back for six hours because the two days feel like they need to be full. They don't.
- Telling clients it's a "trial". Say it like it's the new normal, because it is.
When someone asks for a Monday
"I've moved all my client calls to Tuesdays and Thursdays so I can give each one proper attention. Here's the link, grab whichever slot suits."
That's it. No apology, no explanation of your energy levels. Nobody has ever pushed back on it.
Bonus: six prompts for the rest of your life
The calendar prompt fixes where the meetings sit. These fix everything around them. Each one works on its own. Start with the energy audit if you're not sure.
1. The energy audit
Finds out when you're actually good, so the important work stops landing in your worst hours.
2. The Sunday reset
Ten minutes, once a week. Plans the week around the two-day rule instead of around whoever emailed last.
3. The admin batch
Turns thirty small life-and-business chores into two blocks a week, so they stop leaking into every day.
4. The "no, but" generator
Writes the decline or reschedule that keeps the relationship and protects the day.
5. The life-first calendar
Puts the personal stuff in first, then fits work around it. The opposite of how most calendars are built.
6. The 90-day check-in
Meetings creep back. This catches it before the six-day week returns.
Keep it running without you
You don't have to remember any of this. Both Claude and ChatGPT can run a prompt on a schedule and message you the result. Set the check-in once and it'll tap you on the shoulder when the meetings start creeping back.
The monthly calendar check
In Claude: open a chat, paste the 90-day check-in prompt, and ask it to run this on a schedule. In ChatGPT: same prompt, Scheduled Tasks. Pick the first Monday of the month, 7am.
Every month
Re-run the analysis, compare to the plan, list what drifted.
Every Sunday
The reset prompt, delivered before you've opened your laptop.
That's the whole system. One prompt to design the two days, one rule for when someone asks for Monday, and one scheduled check so it doesn't quietly undo itself.
Ready to go deeper?
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